PIM Assigned Roles Usage

Purpose

The PIM Assigned Roles Usage report helps organizations identify privileged roles that have been assigned through Microsoft Entra Privileged Identity Management (PIM) but are rarely or never activated.

Unused privileged access increases security risk and complicates access governance. This report helps you identify unnecessary assignments, prioritize reviews, and reduce your attack surface.

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What can I use this report for?

Use this report to:

• Identify privileged roles that have never been activated

• Find users with excessive privileged access

• Prioritize role reviews based on risk level

• Support periodic access reviews and compliance initiatives

• Reduce unnecessary privileged assignments

• Improve your organization's security posture

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Understanding Risk Tiers

Roles are categorized into risk levels based on their potential impact within Microsoft Entra and Microsoft 365.

Typical examples include:

Risk Tier	Description
Critical	Highly privileged roles such as Global Administrator
High	Roles with significant administrative capabilities
Medium	Roles with limited administrative scope
Low	Roles with minimal impact

Use the Risk Tier filter to focus on the most important remediation opportunities first.

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Common Use Cases

Remove Unused Privileged Access

Filter on:

• Usage Status = Never activated

• Risk Tier = Critical or High

Review assignments and remove access that is no longer required.

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Prepare for an Access Review

Use the Breakdown Table to identify departments or business units with a large number of unused privileged assignments.

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Identify Overprivileged Users

Break down by User Principal Name to identify users holding multiple privileged roles that are never activated.

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Recommended Actions

Organizations should regularly review:

• Critical and High-risk role assignments

• Roles that have never been activated

• Users with multiple unused privileged assignments

• Legacy assignments that are no longer required

Removing unnecessary privileged access helps reduce security risk and supports the principle of least privilege.

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Data Source

This report uses data collected from:

• Microsoft Entra ID

• Microsoft Entra Privileged Identity Management (PIM)

Data is updated during scheduled Bsure collection runs.