# Users Management

The User Management page controls who has access to Bsure Insights and what they can see inside it. Bsure pulls every user from your Entra ID; you choose which of them get access to the app, with which role, and which sub-areas they can use.

It is designed to answer simple but important questions:

* Who has access to Bsure Insights?
* What can each user see and do?
* How do I revoke access when someone leaves the team?

### Accessing User Management

Navigate to **Settings → Configuration** in the left sidebar, then select **Users Management**. You can also access it directly via the URL path */admin-settings/users*.

### Page Layout

The User Management page consists of the following elements:

#### Action Buttons

At the top-right corner of the page, you will find:

* **Add Users** – Click to add one or more users from your Entra ID to Bsure Insights. A wizard opens where you pick a role and select the users.

#### Table Toolbar

Above the user list, a toolbar provides:

* **Row count** – Total number of users currently configured in Bsure Insights.
* **Reset Filters** – Clears any active filters applied to the table columns.
* **Export** – Exports the current user list for offline use or further analysis.

#### User Table

The main content area shows a table listing all configured users with the following columns:

| Column          | Description                                                                                                                                                                              |
| --------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Users**       | Display name of the user. Includes a text filter.                                                                                                                                        |
| **Role**        | *Super Admin* or *Member* — see *Roles* below. Includes a dropdown filter.                                                                                                               |
| **UPN**         | The User Principal Name (Entra ID sign-in name). Includes a text filter.                                                                                                                 |
| **Permissions** | Comma-separated list of the sub-areas this Member can access — see *Permissions* below. Includes a text filter. Hover the **Help** icon next to the column header for an in-app summary. |

Each column header supports sorting.

### Roles

Bsure Insights has two roles:

* **Super Admin** – full access to everything in the application: every Power BI report, every Configuration tab, every System tab, and the Impact Dashboard delegation flow.
* **Member** – scoped access. The user sees only the report areas listed in their **Permissions** column. They cannot open the Configuration or System Settings pages.

Use Super Admin only for the people who need to change configuration. For everyone else, assign Member with just the permissions they need.

### Permissions

Members can be granted access to one or more of the following sub-areas:

| Permission        | What it grants                                                                                                  |
| ----------------- | --------------------------------------------------------------------------------------------------------------- |
| **MainDashboard** | Access to the leadership dashboards.                                                                            |
| **KpiDrilldown**  | Access to the underlying drilldown tables behind KPI cards.                                                     |
| **Users**         | Access to the *Users* report area (members, guests, sign-in maps, drilldowns).                                  |
| **Licenses**      | Access to the *Microsoft Licenses* report area (cost dashboard, licenses overview, recommendations, drilldown). |
| **Applications**  | Access to the *Applications* report area (usage, cost, sign-in locations, credential expiry, drilldown).        |
| **Groups**        | Access to the *Groups* report.                                                                                  |
| **Security**      | Access to the *Security* report area (authentication methods, Entra ID roles, service principals).              |
| **Devices**       | Access to the *Devices* report area (Windows dashboard, inactive devices, OS, drilldowns).                      |

Super Admins have all permissions implicitly and the Permissions column is left blank for them.

### Adding users

{% stepper %}
{% step %}

### Click **Add Users**

Click **Add Users** in the top-right corner.
{% endstep %}

{% step %}

### Choose the role

In the wizard, choose the role:

* **Super Admin** for system and configuration access.
* **Member** for scoped access - default KPI dashboard and My Team

**App features**: KpiDrillDown toggle gives access to subpages behind each KPI on the KPI Dashboard. *NB: These data can be considered sensitive.*

**Power BI reports:** Gives user access to one or more Power BI reports.

<figure><img src="/files/j4mdwPvfvYQt1G0Gm0V7" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}

### Select the users

Search for the users you want to add (the list comes from your Entra ID).

<figure><img src="/files/UxqsCaXUvDm8sn2FtdmK" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}

### Click Add X user(s)

{% endstep %}
{% endstepper %}

### Editing or removing a user

To change a user's role or permissions, or to remove them from Bsure Insights, click the **three-dot menu (⋮)** at the right end of the row and pick the relevant action.

<figure><img src="/files/fDKbplQloTLuG4uY4VGz" alt=""><figcaption></figcaption></figure>

### Filtering, sorting, exporting

The user table provides several ways to find and organise your data:

* **Column sorting** – Click any column header to sort. Click again to reverse.
* **Text filters** – The Users, UPN, and Permissions columns have filter input fields below the header.
* **Role filter** – Filter by *All / Super Admin / Member* using the dropdown below the Role column.
* **Reset Filters** – Clears all active filters.
* **Export** – Download the current user list, with active filters and sorting applied.

### Scopes for organisation-level views

User Management controls *what areas* a Member can see. To control *which slice of the organisation* they see — e.g. only their own department, region, or cost centre — configure a scope on the [Organization](/user-guides/settings/configuration/organization.md) tab.

### Summary

Use User Management to invite the right people into Bsure Insights, give them a role, and grant only the permissions they need. Pair Member access with a scope on the Organization tab when a user should only see part of the organisation.

### Next steps

1. Add the people who need access.
2. Assign Super Admin sparingly — only to users who change configuration.
3. For Members, grant the minimal set of permissions for their role.
4. If a Member should only see a slice of the organisation, configure a scope in [Organization](/user-guides/settings/configuration/organization.md).


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