Bsure Documentation
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  • Welcome
  • Installation
    • Overview
    • Prerequisites
    • Installation Instructions
  • Technical Description
    • Design Principles
    • Azure Managed Application
    • Permissions Required
    • Security​
      • Public IP and Storage Account Key considerations
    • Technical Architecture
    • Dataflow and visibility
  • User guides
    • Overview
    • Main Dashboard
    • Users
      • Dashboard
      • Members
      • Guests
      • Data Quality
      • Properties
      • Sign-in Map
      • Sign-in Locations
      • Drilldown
    • Microsoft Licenses
      • Cost Dashboard
      • Licenses Overview
      • Subscription Overview
      • Inactive and Disabled Users
      • Overlapping licenses
      • Cost Allocation
      • Drilldown
      • Price Settings
      • Add Your Own Prices
        • Average SKU Price Calculator
    • Applications
      • Usage
      • Cost
      • Sign-in Locations
        • Successful sign-ins from blocked countries?
    • Groups
    • Security
      • Dashboard
      • Authentiation Methods
      • Entra ID Roles
      • Service Principals
    • Devices
      • Windows Dashboard
      • Windows Inactive Devices
      • Windows OS
      • Windows Management
      • Devices per Person
      • Drilldown
    • Share the Power BI App
      • Share App only
      • Give Access to the Power BI Workspace
      • Share the Storage Account Access Key
      • Share with External Users
    • Update Power BI App
    • Glossary
  • Pricing & Billing
    • Pricing
    • Billing
  • Support
    • Support
    • Frequently Asked Questions
    • Troubleshooting
    • Release Notes
    • New features
      • User purpose property
  • Partners
    • Partner sell an offering including the app to the customers
    • Customer have a strict data protection regime
    • Partner uses the app without customer knowledge
    • General considerations
  • Policies
    • Privacy Policy
    • Terms & Conditions
  • RECOMMENDED ACTIONS
    • Recommended actions
      • Review Entra ID role assignments and create a strategy to offer such roles
      • Review and remove all inactive or unwanted accounts
        • Bulk deletion of users in Entra ID
      • Protect all users with MFA
      • Review and clean up applications with excessive permissions
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  • Prerequisite
  • Add a guest user to your Azure AD
  • Share the Power BI app with external users
  1. User guides
  2. Share the Power BI App

Share with External Users

You can share the Power BI app with external users (guests) in your Azure Active Directory.

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Prerequisite

The external users you want to share the Power BI App with have to be existing guests in your Azure AD.

Add a guest user to your Azure AD

There are several ways to add external users as guests in you Azure AD.

We will describe how you can do this with Microsoft Entra:

  1. Go to .

  2. Select All users in the Users section of Azure Active Directory

  3. Select New user, Invite external user

  4. Add the Email of the external user you will add. Add a welcome message (optional), and click Review + invite.

  5. Confirm that everything looks ok, and select Invite

  6. You will find the user is added as a guest in your user list

Share the Power BI app with external users

Once you have confirmed that the external user exists as a guest in your Azure AD, you can share the Power Bi app with them.

  1. The app will not be published automatically to external users. You have to share the link to the app with them. You will find the App link under Links in the Permissions tab where you added the users.

Follow the guide, and give permissions to the guest user

Read more about sharing Power BI outside you organization in this Microsoft documentation:

Share App only
https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards#share-outside-your-organization
entra.microsoft.com